1. The Young Writers competition is organised by Fresher Publishing at Bournemouth University. Entries must be submitted by an adult (parent/guardian or teacher) on behalf of the child. The adult submitting the entrant’s story agrees to these Terms and Conditions by submitting the competition entry.
2. The Young Writers competition is open to children who will be aged 11 and under on the 31st August 2022. Proof of age, identity and eligibility may be requested.
3. Entrants can enter a poem or fictional short story (no more than 500 words in length) online, by emailing firstname.lastname@example.org, puttingtheir school year in the subject box.
Entrants are asked to provide their name, age, address and school in the email/covering letter, plus their parent/guardian/teacher’s name and contact email address (see below).
4. An adult is required to approve the entry and (as referred to in paragraph 1 above) agree to the Terms and Conditions (including Fresher Publishing’s use of the story and any accompanying drawings submitted) on behalf of the entrant. The adult may be the child’s parent, guardian or teacher. The adult must provide their own contact details (not the child’s) in the covering letter/email.If an entrant is shortlisted, and permission to enter was given by a teacher, Fresher Publishing will contact the teacher and ask for confirmation of permission from the entrant’s parent or guardian.
The contact details provided will be used only for the purposes of administering the competition, including sending the adult any competition-related information.
For further data protection information, please see the Competition Privacy Notice at the end of these Terms and Conditions.
5. Submissions received outside of the published time frame will not be considered.
6. Entrants can only enter individually. Only one entry per person is permitted. If more than one entry is submitted, only the entrant’s first submission will be considered.
7. Entries must be an original piece of fiction and not an account of real events – either historical or current. However, stories can feature well known public figures from present day or from history, take place in historical eras, or use real-life experiences as a creative springboard as long as the story is fictional. The entrant warrants that they have not used material or depicted events that actually took place or used the personal details of any living persons in the story. As the stories will be published it is important that entrants do not include any personal details about themselves.
8. Entries cannot be returned so please remember to retain a copy. Unsuccessful entrants will not be contacted in respect of their entry and no feedback on any entry will be provided.
9. All entries must be the original work of the entrant and must not infringe the rights of any other party. Fresher Publishing accepts no responsibility if entrants ignore these Terms and Conditions and entrants agree to indemnify Fresher Publishing against any claim by any third party from any breach of these Terms and Conditions.
10. Entries must not contain defamatory, obscene, offensive, or any other unsuitable material. Entries must be suitable to be broadcast, published or used online by Fresher Publishing for audiences of all ages, but in particular for a child audience.
11. Entrants retain the copyright in their entries but grant Fresher Publishing a perpetual non-exclusive royalty-free licence to publish, broadcast (across all media) and post the entry and any accompanying drawings online and on any other platforms yet to be envisaged. This licence will be deemed to include all the necessary rights and permissions to enable such use by Fresher Publishing, to fulfil the prizes and to complete the administration of this competition.
12. By submitting a story the entrant agrees that Fresher Publishing may at its sole discretion edit, adapt, abridge or translate the entry for the purposes listed in clause 11 above.
13. Only the story title, entrant’s name and age will be published with an entry (see Privacy Notice below for further data protection information).
14. Entries will be judged on the following criteria:
15. The first round will be judged by writers and lecturers at Bournemouth University to produce a shortlist. The shortlist will be read and judged by the guest judges. One overall winner will be selected and a runner-up.
16. The entries from the shortlist will be published in The Young Writers anthology and online.
17. The winner of the Years 3-4 category will receive a tower of books to the value of £150 and the runner up will receive £50 in book vouchers. The winner of the Years 5-6 category will receive a tower of books to the value of £150 and the runner up will receive £50 in book vouchers.
18. Fresher Publishing’s decision is final. No correspondence will be entered into.
19. Fresher Publishing reserves the right to disqualify any entry which breaches any of these Terms and Conditions, or to withhold a prize if in its opinion entries do not reach the required standard.
20. Fresher Publishing reserves the right to amend these Terms and Conditions or cancel this competition at any stage, if deemed necessary in its opinion, or if circumstances arise outside of its control.
21. Fresher Publishing cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any server, Internet access, system or otherwise which may result in any entry being lost or not properly registered or recorded. Proof of sending is not proof of receipt.
22. These Terms and Conditions are governed by the laws of England and Wales.
The Young Writers Privacy Notice
This privacy notice is for entrants to the The Young Writers , run by Bournemouth University.
It explains how Bournemouth University collects, uses and shares the personal data provided in connection with the competition, and your rights in relation to such personal data.
In this Notice, “BU” “we”, “our” and “us” refers to Bournemouth University Higher Education Corporation. “Your” refers to the adult submitting the entrant’s story.
As a result of your engagement with BU we will hold your “personal data”, i.e. information in a form that identifies you as an individual (often referred to as “data” in this Notice) and the personal data of the child who has written the story.
BU is the data controller of the information it collects and processes as described in this Notice. This means that it has the core legal responsibility to safeguard the information and ensure it is processed lawfully. The law is set out in the EU General Data Protection Regulation (called “GDPR”) and a new UK law, the Data Protection Act 2018. In particular BU must:
• Take steps to ensure that the data it processes is accurate and up to date;
• Give you clear information about its processing of personal data, in one or more Privacy Notices like this one;
• Only process personal data for specific purposes described to you in a Privacy Notice, and only share personal data with third parties as provided for in a Privacy Notice; and
• Keep the personal data secure.
How we collect personal data
We collect your personal data and the personal data of the child who has written the story from the information you provide to us when you enter the competition. This may consist of your name and contact details (email address) and the child’s name, age and the school they attend.
How we use the personal data
The personal data provided will be used by BU for the purposes of managing and administering the competition, including checking the entrant’s eligibility to apply, providing competition-related information and notifying the shortlisted and winning entrants.
BU students involved in administering the competition will have access to the personal data provided. External judges involved in judging the competition entries will have access to the personal data provided.
We will publish shortlisted entrants’ names and their ages when we publish their entries both in a printed anthology and online.
The basis for processing your information
When we use your data and the entrant’s data as set out above, this processing is necessary for the performance of the contract between you and BU (i.e. the contractual arrangements dealing with your/ the entrant’s participation in the competition).
Under the GDPR you have a number of rights in relation to our processing of your data. In summary these are:
• Right to request access to your data as processed by BU and information about that processing (“subject access request”)
• Right to rectify any inaccuracies in your data
• Right to request erasure of your data from our systems and files
• Right to place restrictions on our processing of your data
• Right to object to our processing of your data
• Right to data portability: where we are processing data that you have provided to us, on the basis of consent or as necessary for the performance of a contract between us, you have the right to ask us to provide your data in an appropriate format to you or to another controller.
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
Exercising your rights as a data subject
If you have any questions or concerns about our processing of your data, please contact the BU Data Protection Officer (DPO):
Telephone: 01202 962472
Address: Poole House, Bournemouth University, Fern Barrow, Poole BH12 5BB
If you would like to exercise any of your rights as outlined above, you can contact the DPO as above or visit the Data Protection page on our website https://www1.bournemouth.ac.uk/about/governance/access-information/data-protection-privacy to access the relevant forms.
We will always aim to respond clearly and fully to any concerns you have about our processing and requests to exercise the rights set out above. However, as a data subject if you have concerns about our data processing or consider that we have failed to comply with the data protection legislation then you have the right to lodge a complaint with the data protection regulator, the Information Commissioner:
Online reporting: https://ico.org.uk/concerns/
Telephone: 0303 123 1113
Information Commissioner’s Office